The Midnight Gala
A black-tie fundraiser built around a single rule: the room changes character three times before midnight, and nobody sees it happen.
Mumbai, India 420 guests
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Event management & production · Kochi · Mumbai · Dubai
We create events worth remembering.
From intimate celebrations to large-scale productions, we turn ideas into experiences people describe to the people who weren’t there.
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- YearsCreating experiences
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- Events deliveredSince 2014
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- Cities & destinationsAcross four countries
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- Client referral rateMeasured 2025
The studio Est. 2014
More than
event planners.
Evoque is a full-service event company. We hold the strategy, the creative direction, the planning, the production, the logistics, the styling and the entertainment under one roof — which means one team is accountable when the doors open.
Most of what we do never reaches a photograph. A rigging plot signed off by the venue eight weeks early. A dietary matrix tracked to a seat number. A run sheet rehearsed until the crew can call it without reading. The room people remember is the visible half of a much larger document.
We have delivered 480 events across 32 cities since 2014, and 96 of our work last year came from a client who had worked with us before or been sent by someone who had.
Our approach
Event types 8 disciplines
Every kind of room,
built the same way.
Different formats, one method. Choose a category to see the work behind it.
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Weddings Elegant celebrations designed around your story.
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Corporate Conferences, meetings, launches and corporate experiences.
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Luxury Celebrations Private parties, galas and milestone celebrations.
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Brand Activations Experiential campaigns that connect brands with people.
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Conferences Professional conferences with seamless production.
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Concerts & Live Events Large-scale entertainment and live production.
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Exhibitions Exhibitions, trade shows and immersive brand spaces.
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Destination Events Events designed in remarkable destinations.
Selected work 6 of 16 case studies
The events
behind the archive.
Every case study opens with the run sheet the crew actually worked from.
Riviera Wedding
Three days across a colonial estate, a beach and a courtyard, planned so that guests never once had to ask where to be next.
Goa, India 260 guests
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Future Forward Summit
Fourteen hundred delegates, four parallel tracks and thirty-one speakers, with every session starting inside ninety seconds of its published time.
Bengaluru, India 1,400 guests
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Aurora Product Launch
A ninety-minute launch where the product was never shown on a screen — only heard, then revealed, then handed to the room.
Dubai, UAE 600 guests
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Heritage Celebration
A centenary dinner in a listed palace where nothing could be drilled, rigged, taped or leaned against — and the room still had to change.
Udaipur, India 340 guests
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Neon Nights Festival
Two stages, eight and a half thousand people a night, and a site plan drawn so the crowd never had to choose between a set and a queue.
Mumbai, India 8,500 guests
Read the case studyHow we work 12 months to doors
From first idea
to final applause.
Six stages, in order, with what has to be true at each one. Select a stage to see the detail.
12–9 months out
01 — Discover
A structured brief with the people who own the outcome. Objectives, audience, constraints and the number nobody wants to say out loud.
10–8 months out
02 — Imagine
Creative platform, format and narrative arc. One idea, written in a sentence, that every later decision is measured against.
9–6 months out
03 — Design
Elevations, floor plans, lighting states and menus. You see the room at eye height before anything is ordered.
6–2 months out
04 — Plan
Suppliers contracted, permits filed, run sheet drafted. The critical path is agreed and tracked weekly from here.
Event week
05 — Produce
Load-in, build, technical rehearsal and cue-to-cue. By the final rehearsal, nothing on the night is being attempted for the first time.
Event day
06 — Celebrate
The show is called from front of house. Our team is visible to the crew and invisible to your guests.
Interactive Concept in four choices
Build your
experience.
Tell us the shape of the event and we will sketch a starting concept. This is a quick sketch, not a proposal — but it is how a real conversation begins.
Your event concept
An elegant indoor wedding for 50
- Suggested décor
- Suggested entertainment
- Suggested venue type
- Guest experience
- Where we would spend first
Planning 7 stages
What happens,
and when.
The working timeline we plan against. Select a stage to open it.
12 months before Venue & concept
Guest number confirmed, budget set as three figures, creative platform agreed in a sentence, venue contracted.
- Write the actual guest list, then add 15%
- Set a floor, an expectation and a ceiling
- Agree the one-sentence creative platform
- Survey and contract the venue
9 months before Vendors
Production, catering and styling appointed. Entertainment held with deposits. The last comfortable moment to change direction.
- Appoint production, catering and styling
- Hold entertainment with deposits
- Confirm insurance and risk assessments
- Lock the budget against the recommended figure
6 months before Design & entertainment
Elevations signed off, menus tasted, content commissioned, permits lodged. Fabrication starts.
- Sign off elevations at guest eye height
- Taste every course at service portion
- Commission speaker or performer content
- Lodge permits and licences
3 months before Invitations
Invitations dispatched, RSVP live, travel and accommodation blocks confirmed, first draft of the run sheet.
- Dispatch invitations with a real reply route
- Open RSVP with a named coordinator
- Confirm room blocks and transfers
- Draft the run sheet
1 month before Final coordination
Final numbers to catering, seating built, run sheet circulated, technical rehearsal scheduled, contingencies written.
- Final numbers and dietary matrix to the kitchen
- Build seating as a working document
- Circulate the run sheet to every supplier
- Write and share the contingency plans
Event week Production & rehearsals
Load-in, build, technical rehearsal and cue-to-cue. Nothing is attempted for the first time on the night.
- Load-in against a published dock schedule
- Build, focus and record lighting states
- Technical rehearsal with every cue
- Cue-to-cue with the show caller
Event day Execution
The run sheet runs. Your planner is on comms, and the only decisions left are the ones nobody could have predicted.
- Crew brief at call time
- Doors on the published minute
- Show called from front of house
- Strike begins on the last handshake
Capability 12 disciplines in-house
What we do,
end to end.
Every discipline below is delivered by our own team or by suppliers we contract, brief and hold to our timings.
- 01 Event Strategy Concept development, planning and creative direction.
- 02 Event Planning Complete planning from first concept to final load-out.
- 03 Event Production Stage, sound, lighting, screens and technical delivery.
- 04 Décor & Styling Custom environments, floral design, furniture and finish.
- 05 Entertainment Artists, bands, DJs, hosts and live performance.
- 06 Catering & Hospitality Curated menus, service design and beverage programmes.
- 07 Venue Management Sourcing, negotiation, site logistics and compliance.
- 08 Guest Management Invitations, RSVP, accreditation, seating and arrival.
- 09 Photography & Film Documentation, live coverage and edited films.
- 10 Brand Activations Experiential campaigns that put people inside the idea.
- 11 Conferences Agenda, speakers, registration and technical delivery.
- 12 Destination Events Complete planning and production away from home.
Social proof 10 organisations
Trusted to create
the moments that matter.
- NOVA
- VERTEX
- ORBIT
- LUMEN
- NEXA
- MONARCH
- SAFFRON HOUSE
- VERDANT
- HARBOUR & CO
- ATRIUM GROUP
Client names on this site are fictional, created for this portfolio piece.
In their words 12 clients
What people say
the morning after.
We had run this gala nine times and it had stopped surprising anyone, including us. Evoque rebuilt it around one idea and it raised more in a night than the previous two years combined.
Ananya Rao
Director of Development, Monarch Group
Charity gala, 420 guests
They talked us out of showing our own product for an hour and a half. It was the best advice we have ever been given about a launch, and the coverage proved it.
Karim Haddad
Global Brand Director, Lumen Audio
Product launch, 600 guests
My mother has organised weddings her whole life and she did not pick up her phone once in three days. That is the review.
Meera Nair
Bride, Riviera Wedding, Goa
Destination wedding, 260 guests
Thirty-one speakers, four rooms, and I did not receive a single message about a technical problem across two days. I have never been able to say that before.
Rohit Menon
VP Marketing, Nexa Technologies
Summit, 1,400 delegates
The stand was the product demonstration. We have never had a simpler story to tell on a show floor, and we have never had a better one.
Elena Whitfield
Commercial Director, Verdant Materials
Exhibition pavilion, 12,000 visitors
We have run this festival with three different production companies. Evoque is the first who came back with a crowd plan before they came back with a stage design.
Dev Bhaskar
Founder, Harbour Live
Festival, 8,500 per night
Journal 8 articles
Notes from
the studio.
What we have learned running events, written for the people who have to run them.
How to Plan a Luxury Wedding Without Losing the Plot
Budget, guest list, venue, date — in that order, and never any other. A working sequence for the first ninety days of planning a large wedding.
Read
What Actually Changed in Corporate Events This Year
Shorter sessions, longer breaks, fewer slides and a measurable shift in what delegates are willing to travel for. Five changes we have seen across forty corporate events.
Read
How to Choose the Right Venue
The nine technical questions that decide whether a room will work, and why the answer to most of them is not in the brochure.
Read
Your next event
starts with an idea.
Tell us what you're imagining. We'll help turn it into something unforgettable.