02
Event Planning
Complete planning from first concept to final load-out.
What this covers
Service
Destination Events
Goa, Udaipur, Dubai, Phuket or the Amalfi Coast. We take a crew, a plan and a freight manifest, and we leave nothing to the local weather forecast.
Overview
Complete planning and production away from home.
A destination event is two events: the one your guests attend and the one your logistics team survives. Freight, customs, local licensing, crew visas, language, power standards and a supply chain you cannot drive to all sit behind the photograph.
We travel a core production team to every destination event and appoint a vetted local partner for hands, hire and permits. Everything critical — control surfaces, key décor, printed collateral — travels with us. Everything replaceable is sourced locally.
Included 3 commitments
What this actually
means in practice.
-
01
Our crew travels
Core production leads fly with the event; local hands are hired and briefed by them.
-
02
Critical kit in the hold
Control surfaces and irreplaceable décor travel with us, never in local hire.
-
03
A real wet plan
A wet-weather build costed and rigged, not a promise to move indoors.
Process 6 stages
How a destination events engagement runs.
- 01 Discover — 12–9 months out A structured brief with the people who own the outcome. Objectives, audience, constraints and the number nobody wants to say out loud.
- 02 Imagine — 10–8 months out Creative platform, format and narrative arc. One idea, written in a sentence, that every later decision is measured against.
- 03 Design — 9–6 months out Elevations, floor plans, lighting states and menus. You see the room at eye height before anything is ordered.
- 04 Plan — 6–2 months out Suppliers contracted, permits filed, run sheet drafted. The critical path is agreed and tracked weekly from here.
- 05 Produce — Event week Load-in, build, technical rehearsal and cue-to-cue. By the final rehearsal, nothing on the night is being attempted for the first time.
- 06 Celebrate — Event day The show is called from front of house. Our team is visible to the crew and invisible to your guests.
From the work 6 frames
What it looks like
when it is done.
In their words
A client on
this part of the work.
We were told a hundred times that things go missing on island weddings. Nothing did. The manifest was thirty pages long and it was worth every one.
Zara Rahman
Bride, Coastline Vows, Maldives
Island wedding, 90 guests
Related work 2 case studies
Where this service
did the heavy lifting.
Related services 3 disciplines
Usually commissioned
alongside this.
Your next event
starts with an idea.
Tell us what you're imagining. We'll help turn it into something unforgettable.