02
Event Planning
Complete planning from first concept to final load-out.
What this covers
Service
Venue Management
We know which rooms photograph well, which have a loading bay that fits a truck, and which have a ceiling that will not take a rig. Usually those are different rooms.
Overview
Sourcing, negotiation, site logistics and compliance.
Venue selection is a technical decision dressed up as an aesthetic one. Ceiling height, rigging points, three-phase power, kitchen capacity, lift dimensions, noise curfew and parking will decide more about your event than the colour of the carpet.
We survey every venue we recommend, and we negotiate the contract as your agent — including the clauses people skip: force majeure, minimum spend, overtime rates and what happens if the fire panel goes into fault at 19:50.
Included 3 commitments
What this actually
means in practice.
-
01
Surveyed, not searched
We walk every venue we recommend and photograph the parts the brochure leaves out.
-
02
Negotiated as your agent
Rates, minimum spend and overtime rates challenged on your behalf.
-
03
Capacity that is real
Seated numbers modelled with the actual furniture, stage and egress routes in place.
Process 6 stages
How a venue management engagement runs.
- 01 Discover — 12–9 months out A structured brief with the people who own the outcome. Objectives, audience, constraints and the number nobody wants to say out loud.
- 02 Imagine — 10–8 months out Creative platform, format and narrative arc. One idea, written in a sentence, that every later decision is measured against.
- 03 Design — 9–6 months out Elevations, floor plans, lighting states and menus. You see the room at eye height before anything is ordered.
- 04 Plan — 6–2 months out Suppliers contracted, permits filed, run sheet drafted. The critical path is agreed and tracked weekly from here.
- 05 Produce — Event week Load-in, build, technical rehearsal and cue-to-cue. By the final rehearsal, nothing on the night is being attempted for the first time.
- 06 Celebrate — Event day The show is called from front of house. Our team is visible to the crew and invisible to your guests.
From the work 6 frames
What it looks like
when it is done.
In their words
A client on
this part of the work.
Two power cuts across the weekend and nobody in the family found out until we told them on Monday. That is what we were paying for and did not know it.
Lakshmi Iyer
Mother of the bride, Saffron House Wedding
Wedding weekend, 480 guests
Related work 3 case studies
Where this service
did the heavy lifting.
Related services 3 disciplines
Usually commissioned
alongside this.
Your next event
starts with an idea.
Tell us what you're imagining. We'll help turn it into something unforgettable.