03
Event Production
Stage, sound, lighting, screens and technical delivery.
What this covers
Service
Conferences
Multi-track agendas, speaker wrangling, live registration and a technical build that lets a chairperson start on time every single session.
Overview
Agenda, speakers, registration and technical delivery.
Conferences punish vagueness. Six hundred delegates, four tracks and thirty speakers will find every gap in a plan within the first hour. The work is in the pre-production: speaker onboarding, deck collection, rehearsal slots and a registration desk that clears the room before the opening keynote.
We run conferences with a delegate-first mindset. Signage that answers the question before it is asked, breaks long enough to actually use, and a technical team who have already loaded every deck and tested every clicker.
Included 3 commitments
What this actually
means in practice.
-
01
Decks in, days before
A managed collection deadline with formatting and playback tested in advance.
-
02
Registration that clears
Desk capacity modelled against arrival curve so keynote starts on time.
-
03
Accessible by default
Captioning, hearing loops, step-free routes and quiet rooms planned in, not bolted on.
Process 6 stages
How a conferences engagement runs.
- 01 Discover — 12–9 months out A structured brief with the people who own the outcome. Objectives, audience, constraints and the number nobody wants to say out loud.
- 02 Imagine — 10–8 months out Creative platform, format and narrative arc. One idea, written in a sentence, that every later decision is measured against.
- 03 Design — 9–6 months out Elevations, floor plans, lighting states and menus. You see the room at eye height before anything is ordered.
- 04 Plan — 6–2 months out Suppliers contracted, permits filed, run sheet drafted. The critical path is agreed and tracked weekly from here.
- 05 Produce — Event week Load-in, build, technical rehearsal and cue-to-cue. By the final rehearsal, nothing on the night is being attempted for the first time.
- 06 Celebrate — Event day The show is called from front of house. Our team is visible to the crew and invisible to your guests.
From the work 6 frames
What it looks like
when it is done.
In their words
A client on
this part of the work.
Everyone told us six hundred covers in one seating was impossible in that room. It took eleven minutes from first plate to last.
Sanjay Harbour
Managing Partner, Harbour & Co
Anniversary banquet, 600 covers
Related work 3 case studies
Where this service
did the heavy lifting.
Related services 3 disciplines
Usually commissioned
alongside this.
Your next event
starts with an idea.
Tell us what you're imagining. We'll help turn it into something unforgettable.