A large audience seated in a raked hall, attention on a distant stage

Conferences 11 October 2024

Lumen Annual Conclave

Nine hundred employees, one room, one day — and a leadership session that ran without a single slide.

900: Attendees
1: Track
0: Slides in the closing hour
92%: Stayed to the end

Client: Lumen Group
Location: New Delhi, India
Guests: 900
Format: One day, single track
Event type: Conferences

Creative concept

The idea
the night was built on.

Internal conferences lose the room after lunch. We restructured the day so the highest-energy content sat where attention historically collapsed, and closed with an unscripted leadership session with no deck at all.

The challenge

A single-track day for 900 people with a 45-minute lunch service and a hard 17:30 finish set by transport.

The solution

Lunch was served as three simultaneous zones rather than one queue. The closing session was rehearsed as a conversation with a moderator, with the deck deliberately removed.

The execution

Ninety-two per cent of the room was still seated at 17:20. Lunch cleared 900 covers in 41 minutes.

Run of show 4 cues

The document
the crew worked from.

Abridged from the working run sheet. Every line was owned by a named person before the doors opened.

08:45 Doors Single-lane badge scan, pre-printed. 900 seated by 09:20.
12:30 Lunch in three zones 900 covers cleared in 41 minutes.
15:00 Energy block Highest-engagement content placed at the historic attention low.
16:30 Closing conversation No deck. Moderated, rehearsed, unscripted.