An outdoor wedding set on lawn in front of a pale colonial building, flowers on every table

Weddings 9 – 11 January 2025

Riviera Wedding

Three days across a colonial estate, a beach and a courtyard, planned so that guests never once had to ask where to be next.

260: Guests
3: Days
4: Venues
0: Missed transfers

Client: Nair & Fernandes
Location: Goa, India
Guests: 260
Format: Three days, four venues
Event type: Weddings

Creative concept

The idea
the night was built on.

Two families, one from Kochi and one from Lisbon, wanted a wedding that belonged to both without becoming a theme. We built the design around what the two coasts share rather than what separates them: whitewash, indigo, salt-worn timber and a lot of open air.

The challenge

Guests were split across six hotels with a ninety-minute spread between the furthest two. January in Goa is dry but not reliable, and the estate lawn — the only space that held all 260 seated — had no covered alternative.

The solution

We ran the whole programme off a single guest transport spine: nine coaches on a published loop, one printed card per guest with their coach letter and time. For the lawn we costed a clear-span structure as a standing build rather than a contingency, and rigged it on day one.

The execution

Every transfer ran within four minutes of its published time across three days. Rain arrived on the second evening at 19:40; because the structure was already up, the only change to the run sheet was moving the fire performance forward by twenty minutes.

Run of show 5 cues

The document
the crew worked from.

Abridged from the working run sheet. Every line was owned by a named person before the doors opened.

Day 1 / 16:00 Welcome sundowner Estate terrace. Acoustic duo, canapé rounds, no seating plan.
Day 2 / 09:30 Beach ceremony Coaches loop from 08:15. Ceremony holds to 40 minutes in shade.
Day 2 / 19:40 Weather call Rain. Clear-span already rigged; fire performance pulled forward 20 minutes.
Day 3 / 11:00 Courtyard lunch Long-table service for 260 under the arcade.
Day 3 / 20:00 Reception Lawn build. Seated dinner, speeches at 21:15, floor from 22:30.