A speaker at a lectern under stage light, microphone in hand, mid-sentence

Conferences 4 – 5 March 2026

Future Forward Summit

Fourteen hundred delegates, four parallel tracks and thirty-one speakers, with every session starting inside ninety seconds of its published time.

1,400: Delegates
31: Speakers
4: Parallel tracks
<90s: Worst session start delay

Client: Nexa Technologies
Location: Bengaluru, India
Guests: 1,400
Format: Two days, four tracks
Event type: Conferences

Creative concept

The idea
the night was built on.

Nexa’s previous summit had been judged on its keynote and forgiven for everything else. We rebuilt the format around the corridor rather than the stage: shorter sessions, longer breaks, and a floor plan where every route back to coffee passed a demo.

The challenge

Four tracks in a venue with one shared service corridor, thirty-one speakers across nine time zones for rehearsals, and a registration window of forty minutes before the opening keynote.

The solution

Decks were collected on a hard deadline nine days out and pre-loaded to four independent playback machines. Speaker rehearsals ran as scheduled remote slots for anyone outside India. Registration used eight self-service kiosks with two staffed exception lanes.

The execution

Registration cleared 1,180 delegates in thirty-four minutes. Of 46 sessions across two days, the worst start delay was 84 seconds. Session-level attendance tracking showed track three, the one Nexa had almost cut, drew the highest average dwell.

Run of show 6 cues

The document
the crew worked from.

Abridged from the working run sheet. Every line was owned by a named person before the doors opened.

D1 / 07:40 Kiosks live Eight self-service lanes and two staffed exception desks open.
D1 / 08:14 Registration cleared 1,180 delegates badged in 34 minutes.
D1 / 08:30 Opening keynote Doors closed, house to half, first slide up on the second.
D1 / 10:15 Tracks split Four rooms, four playback machines, four independent comms channels.
D2 / 14:00 Demo floor peak Longest break of the programme, routed past every stand.
D2 / 17:20 Close and strike Final session ends. Load-out begins on the last handshake.